What is the Best Parents’ Evening System?

Written by Pano Savvidis // November 28, 2018

Voiced by Amazon Polly

Parents’ evenings are a common fixture in schools across the UK. These offer a valuable opportunity to discuss points (both good and bad) and ultimately build a stronger connection between the school and family unit.

Research shows a tangible link between parents’ evening attendance and test scores, highlighting just how important these events are in fostering progression in the classroom.

However, teachers and school administrators know only too well that organising a parents’ evening can be a real challenge — especially if you depend on outmoded processes.

A cutting-edge system designed to streamline the entire process is essential, but what can you expect from the best?

User-friendly accessibility is vital

Planning a parents’ evening can be much easier with the right software, but accessibility is crucial: any staff who struggle to use the system will feel frustrated and be more likely to make time-wasting mistakes.

The best parents’ evening system is well-designed and user-friendly, as welcoming to the novice as the seasoned, tech-savvy pro. Teachers and administrators of all levels should feel confident using the system to make bookings.

Parents, too, must be able to access the system to schedule appointments without becoming baffled. The aim of a good parents’ evening system is to minimise confusion and maximise convenience — and if someone has to pick up the phone to bypass the system, it’s a complete waste of time (and money) altogether.

Give parents flexibility to reschedule appointments

Plans change. Availability varies.

Parents may schedule an appointment with a teacher at a specific time, but be unable to actually make it due to commitments. Perhaps they can’t get away from work in time or have to see their doctor.

Whatever the issue, the best parents’ evening system will offer impressive flexibility, empowering parents with the freedom they need to reschedule appointments at any time.

Simply being able to hop onto the booking system to alter the time is a major convenience for busy parents, consuming far less time than having to call the school directly. Teachers and administrators can review the changes and be fully aware without depending on a receptionist to relay a parent’s message.

As a result, appointments are less likely to be missed and teachers will face less wasted time. A good system helps staff know exactly how much free time they have between appointments, enabling them to prepare for the next conversation or catch up on some marking.

The best parents’ evening system suits all schools

A good, reliable system will suit all schools: primary and secondary schools alike should be able to plan their parents’ evenings with equal ease.

Investing in software and tools is a big commitment for schools. We all know budgets are tight and every penny has to be accounted for. Paying for a parents’ evening system that fails to offer the simplicity and high performance you expect will leave you out of pocket for no good reason.

Busy staff simply don’t have the time to waste trying to wrangle a poorly-made, incomprehensible piece of software. The right system is easy to set-up and start using with minimal delay, in every school.

Communicate with parents quickly and easily

Communication is a vital element of any successful parent-teacher relationship. Both want the best for the child, and coming face-to-face at parents’ evening enables them to engage in an informal, honest way.

However, there are times when quick messages have to be sent to the parent, and the best system facilitates this with ease. For example, a teacher may want to confirm that the parent will be attending the appointment or check who to expect.

Sending messages through the system should be simpler and faster than drafting an email or picking up the phone. This allows teachers to enjoy hassle-free planning from their desk while they mark books or plan lessons; the right system streamlines this process, causing the least possible disruption to their day-to-day work.

Keep all bookings in one place

Your parents’ evening system keeps all information on appointments centralised, cutting down on confusion caused by scribbled notes and unclear emails. Messages passed from parent to receptionist to teacher may be delayed or miscommunicated, ultimately causing time-wasting mistakes on the evening itself.

A comprehensive booking and appointments system presents teachers with all the information they need to prepare for the parents’ evening. Parents can go into the calendar and book their own appointments, choosing those available slots best-suited to their own schedule; as a result, there’s less risk of troublesome double bookings.

Teachers and administrators can simply check the app at any time to clarify their schedule too, rather than having to track a hard copy down.

Gather data with reliable security

The ideal parents’ evening system empowers schools with strong reporting tools. You should be able to track parent attendance to identify those parents who failed to show, and monitor which teachers are fully-booked.

Full GDPR compliance is a must too, for everyone’s safety. Gathering data and recording people’s details demands a high level of effective security, providing peace of mind for all parents and teachers involved.

Administrators can organise and plan the parents’ evening without having to ask teachers about their appointments. All they need to help the event run smoothly is access to the app: once all slots have been taken, a complete rundown of the evening will be available.

 

Webanywhere’s Parents’ Evening System is the ideal solution for all schools, offering teachers and parents a simple, user-friendly way to manage bookings. The system has been designed to maximise convenience at every stage of parents-evening planning, and is a terrific complement to School Jotter’s other apps.

Want to know more about how our Parents’ Evening System can help your school organise key events? Please don’t hesitate to get in touch with our expert team!

Get In Touch:

Your Full Name *

Your E-mail Address *

Your Telephone *

Enter your message here *

Thank You, your message has been sent.

Academy Schools

access

access device

Activities

advice

affordable

anti bullying

anti bullying month

Anti-Bullying Week

app

apps

assembly

assignments

Attainment

attendance

auditory

Augmented Reality

authentic learning

bbc micro bit

beatrix potter

Becta Guide

behaviour

Behaviour Management

behaviour management software

bespoke lesson content

best

Best Practice

BETT

BETT 2014

better

birthday

blog

Bloganywhere

blogging

blogging in school

blogging tools

Blogs

Bradford

brainwashing

budget

bullying

careers

ceop

charles dickens

children

christmas

Christmas message

class

classes

classroom

Cloud Computing

Collaboration

communication

Competition

confusing

continued professional development

CPD

Create your own character competition

creative school resources

cyberbullying

cyberbullying in school

Department for Education

Derbyshire

design

design your own egg

Differentiation

don'ts

dos

dropbox

e-learning

e-learning advice

e-learning events

e-learning in the classroom

e-portfolio

e-Portfolios

E-Safety

e-safety experts

e-safety in schools

e-safety survey

e-safety training sessions

Early Childhood Education Degrees

Early Years

easter competition

easter egg competition

easy to use

Ebacc

edtech

Education

Education and Technology Conference

education experts

education products

education technology

Education Tools

educational apps

educational technology

elearning

elearning apps

elearning competition

English

Enterprise day

eportfolio

esafety

esafety survey

Events

evernote

evolution of technology in schools

expert

experts

free e-learning products

free moodle events

free resources

free teacher events

free teacher webinar

free worksheets

French

Funding

gamification

GCSE

GDPR

Google

Google Apps

government

government guidelines

grades

Guest Infographic

guides

Handheld devices

Hardware

head office news

head teacher advice

head teacher of the week

help

helpful

History

Holy Family Catholic School

homework

homework block

homework month

homeworkanywhere

how to learn faster

how-to

ICT

ideas

IMLS Framework

improve

influential schools

Infographic

integrated e-learning solutions

Interactive Whiteboards

iPad

iPads

iPhones

jargon

Jobs

jotter

jotter mobile

Jotter Mobile app

Keighley

keynote

kids

kinesthetic

Laptops

laughing

LCMS

learn faster

learn faster advice

learn faster tips

Learn module

Learnanywhere

learner device

Learner Journey

learning

learning experience

learning faster

Learning Light

learning management

learning management system

learning management systems

Learning Platform

learning platforms

Learning Services

learning solutions

learning technologies

learning technology providers

Leicestershire

lesson plan

lesson planning

lesson plans

Literacy

literature

London

m-learning

Maths

mathsanywhere

message

messaging

microsoft

mindfulness in the classroom

missed

mlearning

Mobile

mobile app

mobile apps

mobile apps for schools

Mobile Friendly Websites

mobile learning

mobilegeddon

Modern Foreign Languages

money

MOOC

Moodle

Moodle 2

moodle 3.1

moodle 3.1 new features

Moodle 3.2

Moodle 3.4

moodle birthday

Moodle Conference

moodle experts

moodle lms

Moodle partner

Moodle SIMS Integration

moodle updates

moodle vle

most popular school website

Multi Academy Trust

Multi Academy Trusts

multiculturalism

national curriculum

Netbooks

new e-learning products

new elearning products

new elearning tools

New Ofsted Framework

news

newsanywhere

North East

North Yorkshire

Nottingham

Nottinghamshire

NQT

Numeracy

office 365

Ofsted

ofsted e-safety inspections

ofsted requirements for websites

ofsted school website requirements

online

Online Collaboration

Online Games

online learning

online learning solutions

online rewards system

online safety

online spellings tests

online tools

parent

parent communication

Parent Messenger

Parental Engagement

parents

passwords

Personalised Learning

Persuasive Technology

phishing

phone

Phonics

photos

Pi

pizero

planbook

podcast

Podcasting

poems

Poetry

powerpoint

presentation

press releases

Primary

primary education

primary lesson plans

Primary School

primary school competition

primary school website

primary school websites

primary schools

Prize

Procurement

product

professional development

promoting e-safety in school

PTT

pupil premium

pupil premium webinar

push notification

push notifications

quickvoice recorder

Radioanywhere

Raspberry

raspberry pi

RE

recruitment

reducing stress

Resources

responsive websites

revision

Riots

Safe Social Networking

Safeguarding

safety

save

school

school blogging

school blogs

school broadband

school competition

school eportfolio

School Information Regulations

school internet

School Jotter

school mobile app

school mobile apps

School Payments

school tips

School Web Design

School Website

school website design

school website help and advice

school website offers

school website system

school websites

Schoolanywhere

schools

schools technology

Science

scores

Sean Gilligan

Secondary

secondary learning platform

Secondary School

secondary school teachers

Secure Social Networking

security

SEN

senior leadership team

sharepoint

Shift Fatigue

silliness

SIMS

SKE

smartphones

SMS

Social Media

Social Networking

South Elmsall Carlton Junior & Infant School

spelling software

spellings

St Andrew’s Junior School

Studen

student engagement

Student Jotter

study

studying

studying tips

style

substitute teachers

Sugata Mitra

summary blog

support

tablets

teacher

Teacher Engagement

teacher resources

teachers

Teaching

Teaching Resources

tech savvy techer

technology

technology in education

technology in school

technology in schools

technology in the classroom

Test

text

texting

The Academies Show

The Achievement of Pupils

The Behaviour and Safety of Pupils

The BETT Show

The Quality of Leadership and Management

The Quality of Teaching

timeline

tips

tom starkey

top tips

Totara

totara lms

Tour de Yorkshire

training

training courses

tricks

Twitter

University

USA Moodle Partner

usage

useful

Video

video tutorials

Videocasts

virtual learning environments

virtual learning platforms

visual

VLE

vles

ways to save teachers time

Web Design

Webanywhere

webanywhere birthday

webanywhere events

webanywhere history

Webanywhere new products

webanywhere news

webanywhere office

webinar

Website Content

West Yorkshire

World Citizenship

York

Yorkshire